The
name of this organization shall be the Central Grade School Parent/Teacher
Organization. Article
II: Objective (Mission Statement) Section
1: The
objectives of this organization are:
a.) To promote the welfare of children and youth in the home,
school
and community.
b.) To raise the standards of home life.
c.) To bring into closer relation the home and school, so that
parents and teachers may cooperate in the
education of children.
d.)
To develop between
educators and the general public such united
efforts as will secure for all children
the highest advantages in physical, mental and social education.
e.) To support existing laws and district policies that provide for
the
care and protection of children and youth.
f.)
To enhance the
educational facilities and opportunities for the
students of Central Grade School and Community that are
not
otherwise provided for in the school budget. Section
1:
The organization shall be noncommercial, nonsectarian and nonpartisan. Section
2:
The name of the organization or the names of any members in their official
capacities shall not be used to endorse or promote a commercial
concern or in connection with any partisan interest or for any purposes
not
appropriately related to promotion of the objectives of the
organization. Section
3: The organization shall not, directly or indirectly, participate or
intervene in
any way including the publishing or distributing of statements in any political
campaign on behalf of or in opposition to any candidate for
public office. Section
4: The
organization shall work with the school staff to provide quality
education for all children and shall cooperate with the decision
-making process establishing school
policy. Section
5: The
organization shall not enter into membership with other
organizations except as may be approved by the executive board. A
PTO representative shall make no commitments that bind the group. Section
6: In
the event of dissolution of this organization, the assets of the organization
will revert to the authorizing entity of the Central Grade
Parent/Teacher account.
Section
1: Membership
is open to all interested parents, guardians, teachers and staff of Central
Grade School without regard to race, color, creed,
gender or national origin. Section
2: Any
member shall have the privilege of voting, making motions and serving
on committees. Section
3:
The
Principal shall be considered as a sitting advisor and/or consultant. Article
V: Officers and Their Election Section
1:
Each
officer of this PTO shall be a member of the organization. Section
2:
Officers and their election:
a.)
The officers of this
organization shall consist of a Chairman, a Co-Chairman,
b.)
Officers shall be
elected at the regular PTO meeting in the month of May by the majority of
members present. Officers shall
assume their official duties at the close of the current school year of their
election. (i.e. last day of school in June
following their election.)
Section
3:
Nominating Committee:
a.) There shall be a nominating committee composed of 4 members who
shall be elected by the PTO at a
regular meeting at least 2 months prior to the election of the officers. The
members will consist of 2 members from the executive board and 2 members from
the general membership. The committee shall appoint its own chairman.
b.) The nominating committee shall nominate a slate of candidates for
each office to be filled and report its nominees at the regular meeting in the
month of April. This list shall be
posted in the following school newsletter. At the commencement of the May
meeting the slate of candidates and any nominations from the floor will then
be voted on.
c.) Only persons who have signified their consent to serve if elected
shall be nominated for or elected to
such office.
d.) If there is more than one candidate for an office than a vote
shall be taken by ballot. If there is
only one candidate for an office an oral vote can be taken. Section
1:
A vacancy occurring in the office of Chairman shall be filled for the remainder
of the in expired term by the Co-Chairman. A vacancy occurring in the offices of Co-Chairman, Secretary or Treasurer shall
be filled as soon as
possible by a person nominated and elected by a majority vote of the members at the next regular meeting. Nominations
will come from the floor and votes cast by ballot unless there is only
one nominee for
an office. Then election may be a voice vote.
Article
VII: Duties of Officers Section
1:
The Chairman shall:
a.) Preside at all meetings of the organization and of the executive
board.
b.) Appoint special committee members.
c.) Establish a climate in which all members feel welcome to
participate.
d.) Be a member
ex-official of all committees except the nominating
committee.
e.) Coordinate the work of the officers and committees of the
organization in order that the
objectives may be promoted.
f.) Represent the PTO or appoint another member to represent the PTO at
appropriate meetings or functions.
g.) Perform such other duties as may be prescribed in these bylaws or
assigned to him/her by the organization
or by the executive board.
a.) Act as an assistant to the Chairman.
b.) Perform designated duties of the Chairman in the absence or
inability of that officer to act.
c.) Perform such other duties as may be prescribed in these bylaws or
assigned to him/her by the organization or by the executive board. Section
3:
The Secretary shall:
a.) Record the minutes of all meetings.
b.) Present and distribute minutes for approval at all meetings.
c.) Handle correspondence as needed.
d.) Maintain a current copy of the bylaws.
e.) Maintain a notebook of minutes, reports, and correspondences as a
matter of communications for the
general membership
f.) Perform such other delegated duties as assigned.
Section
4: The
Treasurer shall:
a.) Have custody of all the funds of the organization.
b.) Keep full and accurate account of receipts and expenditures.
c.) Make disbursements as authorized by the executive board in
accordance with the budget adopted by the organization.
d.) Have checks over $100.00 signed by any two (2) authorized
signatures.
e.) Present a financial statement showing all expenditures and receipts
monthly at each regular meeting and at other times when requested by the
executive board.
f.) Be responsible for the maintenance of such books of account and
records as required by the organization.
g.) Have the accounts examined annually or upon change of officer by an
auditor or auditing committee, if
deemed necessary by the Executive Board.
The auditing report shall be
given to the organization no later than the first regular
PTO meeting of the school year.
h.) Deliver to their successor all accounts, records and supplies held
in their possession no later than July
31. In case of resignation, no later than one (1)
week following assumption of office by their successor. Section
5:
All officers shall:
a. Perform the duties outlined in these bylaws and those assigned from
time to time.
b. Deliver to their successors in office all books, records, documents,
keys, and supplies held in their
possession by virtue of the office during the transitional
period of May-June and no later than ten (10) days after the last day
of school.
In case of resignation, no later than ten (10) days following
assumption of office by their successor.
Section
1: The
executive board shall consist of four (4) elected officers, the Principal,
and one (1) staff person appointed by the Principal. Section
2: The
duties of the executive board shall be:
a. To transact necessary business in the intervals between PTO meetings
and such other business as may be referred to it by the organization.
b. To create or dissolve special committees.
c. To approve the plans of work of the standing committees.
d. To present a report at the regular meetings of the PTO.
e. To select an auditor or auditing committee to audit the
treasurer’s accounts.
f. To prepare and submit to the organization for adoption a budget for
the school year.
g. To approve routine bills within the limits of the budget.
h. To fill all vacancies in office. Section
3:
Regular meetings of the executive board shall be held during the school
year,
the time to be fixed by the board at its first meeting of the year. A simple
majority of members of the board shall constitute a quorum.
Special meetings of the executive board may be called by the Chairman
or a majority of the members of the board. Section
1: At
least eight regular meetings of this
organization shall be held during the school
year. Meetings shall be held on the third Thursday of the month.
Meetings will begin at 6:30 p.m.. At least 15 days notice shall be
given of a change of date.
Article
X: Standing and Special
Committees Section
1: Any
person holding an appointed position in the PTO shall be a member of
the PTO. Section
2:
The executive board may create or dissolve such standing committees as it
may deem necessary to promote the objectives of the organization.
The term of each chairperson shall be one year, or until the selection
of a successor. Section
3: The
chairman of each standing committee shall present a plan of work to the
executive board for approval. Section
4: The
chairman of each committee will be responsible for all
expenditures and receipts within their committees. Section
5: The
PTO Chairman shall be a member ex-officio of all committees except
the nominating committee. Section
1: All
checks over $100.00 must be co-signed by two authorized signatures of
the organization. Section
2:
All receipts must be original, or a copy, and submitted within 30 days
of event
unless otherwise approved by the executive board. Section
3: Each
committee will be given a budget. Any
expenditure above the
allotted allowance must be approved beforehand by the executive board.
No unauthorized expense will be reimbursed. Section
1:
The Executive Board shall provide for an annual audit of the ledgers
and accounts
of the organization by the appointment of one (1) or more auditor(s) from the
membership. The audit of the organization shall be completed by July 31st and
the report submitted at the September general meeting. At the finish of the audit the new Treasurer will
take over the books. Article
XIII: Order of Business Section
1:
The following shall be the suggested order of business for meetings of the
organization.
a. Meeting is called to order.
b.
Reading/approval of minutes of previous meeting.
c.
Treasurer’s report.
d.
Principal’s report
e.
DAC/CAC report
f. Committee reports
g. Old business
h. New business
i. Program
j. Adjournment
Article
XIV: Amendments to the By-Laws Section
1: The
by-laws of the Central Grade School PTO may be amended as conditions
arise by a majority of affirmative votes of the organization
members present at the general membership meeting. Suggested changes
may be submitted at the prior meeting before being acted upon. The
Secretary shall notify and make available to all members a copy of
the proposed changes. AFFIRMATION These
by-laws were voted upon and approved at the general meeting of the Central
Grade School Parent Teacher Organization on _________________________. Signed:_________________________________
PTO Chairman Signed:_________________________________
School Principal
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